NEWARK ELIGIBLE METROPOLITAN AREA

HIV HEALTH SERVICES PLANNING COUNCIL

To plan for the development, implementation and continual improvement of the health care and treatment services for People Living With and Affected by HIV/AIDS who reside in the five New Jersey Counties of Essex, Morris, Sussex, Union, and Warren.

IMPORTANT NOTICES!


The Newark EMA HIV Health Services Planning Council has moved all of its meetings to videoconferences online until further notice to minimize the exposure of meeting attendees to COVID-19. Updates will be posted on this website with news about any changes  and to confirm a decision about future meetings.



30 Day Public Review Period:

The 30 Day Public Review Period is open for Other Professional Service Standards. Please take some time to review the below link to our Google Drive document and provide any feedback to be reviewed and considered by the NEMA Planning Council. 



The Newark EMA HIV Health Services Planning Council has a Donation Page!

To support community engagement efforts in Planning Council activities, the Council has established a donation page to collect funds to provide incentives such as gift card raffles at Community Involvement Activities Committee meetings. 

To donate, please click on this link https://givebutter.com/m88anq

For further assistance, please download the following instructions: NEMA Planning Council donation page 5.19.21.pdf

Newark EMA HIV Health Services Planning Council


Dr. Robert L. Johnson, Chair  /  Joann McEniry, Co-Chair


The Newark EMA HIV Health Services Planning Council is a federally required body that conducts planning, decides how to allocate Ryan White Part A resources, and works to ensure a system of care that provides equitable access to care and needed services to all eligible people living with HIV in the Newark Eligible Metropolitan Area (NEMA) which includes the counties of Essex, Union, Morris, Sussex and Warren

Planning Council membership must meet the requirements of reflectiveness—having characteristics that reflect the local epidemic in such areas as race, ethnicity, gender, and age, and representation—filling the required membership categories as stated in the legislation. At least 33 percent of voting members must be consumers of RWHAP Part A services who are “unaffiliated” or “unaligned.” This means they do not have a conflict of interest, meaning they are not staff, paid consultants, or Board members of RWHAP Part A-funded agencies. 

The Planning Council meets every third Wednesday of the month at 1:30 PM. 

*Meeting dates are subject to change based upon inclement weather, please refer to the meeting calendar for updates. 

** Click here to view the Planning Council's agendas and minutes.


In order to complete all the necessary work which must be performed, the Planning Council consists of the following committees: 

 All council and committee meetings are open to the general public

Please check the calendar for meeting dates and times. 

Learn more about the HIV Ending the Epidemic Initiative

About the Ryan White Program


On August 18, 1990, Congress enacted the Ryan White Comprehensive AIDS Resources Emergency (CARE) Act— the legislation that created the Ryan White HIV/AIDS Program—to improve the quality and availability of HIV care and treatment for low-income people with HIV.

The Ryan White HIV/AIDS Treatment Extension Act of 2009 is the U.S. legislation passed and reauthorized by U.S. Congress that allocates funds for the care and treatment of people living with HIV/AIDS through the Ryan White Program. The Ryan White HIV/AIDS Program was named after an Indiana teenager, Ryan White, who publicly advocated for the needs of people living with HIV until his death in 1990.

At the federal level, the Health Resources and Services Administration (HRSA) administers the Ryan White Program which is divided into five parts: Part A, B, C, D, and F.  Part A of the Ryan White HIV/AIDS Treatment Extension Act of 2009 provides assistance to Eligible Metropolitan Areas (EMAs) and Transitional Grant Areas (TGAs) — locales that are most severely affected by the HIV/AIDS epidemic. The intent of this program is to help meet the health needs of persons living with HIV/AIDS who are unable to pay for services and are most in need.

Each EMA is required to have a planning body charged with developing spending priorities and allocating for Ryan White Part A funds based on the needs of the ever-changing HIV/AIDS epidemic. The Planning Council works in collaboration with the Ryan White Part A Recipient to develop a comprehensive plan to distribute Part A funds only, which provide core medical and support services for people living with HIV/AIDS. 


The Newark EMA

In the Newark EMA, the Mayor of the City of Newark designated the Ryan White Unit of the Newark Department of Health and Community Wellness to administer Part A funds for the Newark EMA which includes the counties of Essex, Union, Morris, Sussex and Warren.


Last Updated on: 7/30/21

People Living with HIV/AIDS in the Newark EMA


 
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Common acronyms and terms


AAM/AEAMAssessment of the Administrative Mechanism/ Assessing the Efficiency of the Administrative Mechanism, conducted annually to assure that local grant administrators adhere to federal (HRSA) requirements regulating the timely and efficient selection, retention, payment, and monitoring of local HIV/AIDS service providers.
ACAAffordable Care Act, generally referred to as Obamacare, is a health reform legislation signed into law in 2010 to expand access to healthcare for low income families.
ADAAmerican with Disabilities Act, a civil rights law that prohibits discrimination against individuals with disabilities in all areas of public life, including jobs, schools, transportation, and all public and private places that are open to the general public.
ADAP/ADDPAIDS Drug Distribution Program (NJ’s ADAP), program that provides medications to low-income individuals with no other source of payment for these drugs.
AETCAIDS Education and Training Center, a national network of leading HIV experts who provide locally based, tailored education, clinical consultation and technical assistance to healthcare professionals and healthcare organizations to integrate high quality, comprehensive care for those living with or affected by HIV.
AIDSAcquired Immune Deficiency Syndrome, the disease caused by HIV
ARTAnti-retroviral Therapy, HIV treatment that involves taking a combination of HIV medicines  to reduce the amount of HIV in your body.
ARVAnti-retroviral drugs used to prevent a retrovirus, such as HIV, from replicating.
ASOAIDS Service Organization


C

CABCommunity/Consumer Advisory Board, Community advocacy
CARE ActRyan White Comprehensive AIDS Resources Emergency Act, amended and reauthorized four times to accommodate new and emerging needs, such as an increased emphasis on funding core medical services and changes in funding formulas.
CBOCongressional Budget Office
CBOsCommunity-Based Organizations
CBDPPCommunity Based Dental Partnership Program
CDCCenters for Disease Control and Prevention
CEOChief Elected Official, the official recipient of Part A or Part B Ryan White HIV/AIDS Program funds. For Part A, this is usually a city mayor, county executive, or chair of the county board of supervisors.
CHAMPComprehensive HIV/AIDS Monitor Program, a client data tool for Ryan White Part A program in the Newark EMA.
CHCsCommunity Health Centers
CHIPChildren’s Health Insurance Program provides health coverage to eligible children, through both Medicaid and separate CHIP programs.
CHIPRAChildren’s Health Insurance Program Reauthorization Act, legislation that support states in developing efficient and effective strategies to identify, enroll, and retain health coverage for uninsured children who are eligible for Medicaid or CHIP but are not enrolled
CHPComprehensive Health Plan, also known as the Integrated Health and Care Plan, a report that guides the Planning Council in the development of a coordinated system of care for People Living With HIV.
CIACommunity Involvement Activities Committee, the Planning Council committee that help bridge the gap between community and service providers by creating opportunities for community members to be involved in the planning process.
CLDClient Level Data
CMCase Management (Non-Medical)
CMSCenters for Medicare and Medicaid Services
COCContinuum of Care Committee, the Planning Council committee that develops and reviews service standards that promote quality care and treatment services for the HIV infected/affected communities within the Newark EMA.
Co-FactorIssues or forces that contribute directly or indirectly to enhanced risk for HIV transmission
Co-morbidityA disease or condition, such as hepatitis, mental illness or substance abuse, co-existing with HIV disease.
CPCComprehensive Planning Committee, the Planning Council committee that develops recommendations for the prioritization and allocation of Ryan White funds A in the Newark EMA and updates and monitors the five-year Comprehensive Health Plan and Priority Resource Allocation Plan.
CQMClinical Quality Management
CTRCounseling, Testing, and Referral
CQMClinical Quality Management
CYCalendar Year (January – December)


D 

DEADrug Enforcement Agency
DHAPDivision of HIV/AIDS Prevention
DHCWDepartment of Health & Community Wellness – Ryan White Unit – City of Newark
DHHSThe U.S. Department of Health and Human Services
Division of HIV, STD, and TB ServicesThe mission of the Division of HIV, STD, and TB Services is to prevent and reduce the spread of HIV, STDs and TB and ensure that HIV-, STD- and TB-infected people and those at risk of infection have access to the care they need.
DMHASDivision of Mental Health and Addiction Services serves as the Single State Agency (SSA) for Substance Abuse and the State Mental Health Authority (SMHA) as designated by the U.S. Substance Abuse and Mental Health Services Administration (SAMHSA)
DOHDepartment of Health
DSTDPDivision of STD Prevention


E

EBIEvidence-Based Interventions
EFAEmergency Financial Assistance, the service category in the Newark EMA that provides limited one-time or short-term payments to assist an HRSA RWHAP client with an urgent need for essential items or services necessary to improve health outcomes, including utilities, housing, food (groceries and food vouchers), transportation, medication not covered by an AIDS Drug Assistance Program or AIDS Pharmaceutical Assistance, or another HRSA RWHAP-allowable cost needed to improve health outcomes. 
EHEEnding the HIV Epidemic
EIIHAEarly Identification of Individuals with HIV/AIDS
EIRCEarly Intervention Retention Collaborative
EISEarly Intervention Services, activities designed to identify individuals who are HIV-positive and get them into care as quickly as possible. Also, a service category in the Newark EMA.
EMAEligible Metropolitan Area
EMR/EHRElectronic Medical Record/ Electronic Health Record
EPI ProfileEpidemiologic Profile,  a description of the current status, distribution, and impact of an infectious disease or other health-related condition in a specified geographic area.
















FBHDMFood Bank/Home Delivered Meals, the service category in the Newark EMA that provides actual food items, hot meals, or a voucher program to purchase food, including essential non-food items that are limited to personal hygiene products, household cleaning supplies, and water filtration/purification systems in communities where issues of water safety exist.
FDAFood and Drug Administration, a federal agency within HHS responsible for ensuring the safety and effectiveness of drugs, biologics, vaccines, and medical devices used (among others) in the diagnosis, treatment, and prevention of HIV infection, AIDS, and AIDS-related opportunistic infections.
FOAFunding Opportunity Announcement
FPLFederal Poverty Level, a measure of income issued every year by HHS to determine eligibility for certain programs and benefits such as Medicaid, Food Stamps, the Children’s Health Insurance Program (CHIP), and RWHAP.
FQHCFederally Qualified Health Center, includes organizations receiving grants under Section 330 of the Public Health Service Act (PHS)
FYFiscal Year


H4CHIV Cross-Part Care Continuum Collaborative, also known as the HIV Care Continuum, is designed to build regional capacity for linkage to and retention in care across all Ryan White HIV/AIDS Program Parts
HAARTHighly Active Antiretroviral Therapy, the combination of several (typically three or four) antiretroviral drugs
HABHIV/AIDS Bureau
HBVHepatitis B Virus
HCVHepatitis C Virus
HERRHealth Education Risk Reduction
HHSU.S. Department of Health and Human Services
HIEsHealth Insurance Exchanges
HIPCSHealth Insurance Premiums and Cost Sharing Assistance, the service category in the Newark EMA that provides financial assistance for eligible clients living with HIV to maintain continuity of health insurance or to receive medical and pharmacy benefits under a health care coverage program.
HIPPAHealth Insurance Portability Accountability Act
HIVHuman Immunodeficiency Virus, which leads to AIDS
HIV/AIDSHuman Immunodeficiency Virus/Acquired Immune Deficiency Syndrome
HIVSTHIV self-testing
HMOsHealth Maintenance Organizations, a health insurance organization to which subscribers pay a predetermined fee in return for a range of medical services from physicians and healthcare works registered with the organization
HOPWAHousing Opportunities for People With AIDS, a federal program that assists people living with HIV/AIDS (PLWHA) with housing issues
HousingThe service category in the Newark EMA that provides transitional, short-term, or emergency housing assistance to enable a client or family to gain or maintain outpatient/ambulatory health services and treatment, including temporary assistance necessary to prevent homelessness and to gain or maintain access to medical care.
HPVHuman Papilloma Virus
HRSAHealth Resources and Services Administration, the federal agency that administers various primary care programs for the medically underserved including the Ryan White Treatment Modernization of 2009 (formerly the CARE Act)
HSVHerpes Simplex Virus
HTSHIV testing services
HUDDepartment of Housing & Urban Development, federal agency responsible for administering community development, affordable housing, and other programs including Housing Opportunities for People with AIDS (HOPWA).


IDInfectious Disease
IDUInjection Drug User, a behavioral risk group
IGAIntergovernmental Agreement
IHAPIntegrated HIV/AIDS Planning
IHPACPThe Integrated HIV Prevention and Care Plan is a roadmap for HIV services identifying specific goals, objectives, and activities that are needed to stop the spread of HIV in in the Newark EMA and improve the health outcomes of all individuals living with HIV.
IHAP TACIntegrated HIV/AIDS Planning Technical Assistance Center
IncidenceThe number of new cases of a disease that occur within a specified time period.
Incidence RateThe number of new cases of a disease or condition that occur in a defined population during a specified time period, often expressed per 100,000 persons. AIDS incidence rates are often expressed this way.
InterventionAn action designed to change behavior or situations to reduce the chance for HIV transmission
IOMInstitute of Medicine
IRBInstitutional Review Board


LGBTQ+ Lesbian, Gay, Bisexual, Transgender, Queer, and others. The "plus" represents other sexual identities.
LIHEAPLow Income Home Energy Assistance Program


MAIMinority AIDS Initiative, a national HHS initiative that provides special resources to reduce the spread of HIV/AIDS and improve health outcomes for people with HIV within communities of color.
MCMMedical Case Management. Also, the service category in the Newark EMA that provides a range of client-centered activities focused on improving health outcomes in support of the HIV care continuum.
MHMental Health. Also, the service category in the Newark EMA that provides outpatient psychological and psychiatric screening, assessment, diagnosis, treatment, and counseling services offered to clients living with HIV.
MNTMedical Nutrition Therapy, the service category in the Newark EMA that provides nutrition assessment and screening, dietary/nutritional evaluation, food and/or nutritional supplements per medical provider’s recommendation, and nutrition education and/or counseling
MOAMemorandum of Agreement
MOUMemorandum of Understanding
MSMMen Who Have Sex With Men
MSWMen who have Sex with women only
MSM/WMen who have Sex with Men and Women
MTMedical Transportation, the service category that provides nonemergency transportation that enables an eligible client to access or be retained in core medical and support services.


NANeeds Assessment, the process of collecting information about the needs of PLWH (both those receiving care and those not in care), identifying current resources (Ryan White HIV/AIDS Program and other) available to meet those needs, and determining what gaps in care exist.
NASTADNational Alliance of State and Territorial AIDS Directors
NCHHSTPNational Center for HIV/AIDS, Viral Hepatitis, STD and TB Prevention
NCQANational Center for Quality Assurance
NEMANewark Eligible Metropolitan Area which includes the counties of Essex, Union, Morris, Sussex and Warren
NHASNational HIV/AIDS Strategy
NHSSNational HIV Surveillance System
NIHNational Institutes of Health
NJHPGNew Jersey HIV Planning Group, a planning /policy group formed by the NJDOH
NJDOHNew Jersey Department of Health
NJDPHNew Jersey Department of Public Health
NMCMNon-Medical Case Management Services, the service category in the Newark EMA that provides a range of client centered activities focused on improving access to and retention in needed core medical and support services.
NOFA/ NOFONotice of Funding Availability/ Notice of Funding Opportunity, an open and competitive process for selecting providers of services.


OAMCOutpatient Ambulatory Medical Care
OAHS   Outpatient/Ambulatory Health Services, the services category in the Newark EMA that provides diagnostic and therapeutic-related activities directly to a client by a licensed healthcare provider in an outpatient medical setting. Previously referred as Primary Medical Care.
OHOral Health, the services category in the Newark EMA that provides outpatient diagnosis, prevention, and therapy by dental health care professionals, including general dental practitioners, dental specialists, dental hygienists, and licensed dental assistants.
OHPOffice of HIV Planning
OMBOffice of Management and Budget (federal)
ONAPOffice of National AIDS Policy
(OPS) Other Professional ServicesOther Professional Services, the service category in the Newark EMA that provides professional and consultant services rendered by members of particular professions licensed and/or qualified to offer such services by local governing authorities, including legal services.


PCPlanning Council, the Newark EMA HIV Health Services Planning Council
PCPPrimary Care Provider
PDSAPlan, Do, Study, Act
PIRParity, Inclusion & Representation
Planning CHATTPlanning Community HIV/AIDS Technical Assistance and Training builds the capacity of Ryan White HIV/AIDS Program Part A planning councils and planning bodies (PC/PB) across the U.S. to fulfill their legislative responsibilities, strengthen consumer engagement, and increase the involvement of community providers in HIV service delivery planning.
PLWHPersons Living with HIV
PLWHAPersons Living with HIV/AIDS
PrEPPre-exposure Prophylaxis, a way to prevent HIV infection for people who do not have HIV but who are at substantial risk of getting by taking a pill everyday
PrevalenceThe total number of persons with a specific disease or condition at a given time.
Prevalence RateThe proportion of a population living at a given time with a condition or disease (compared to the incidence rate, which refers to new cases).
Priority SettingThe process used to establish priorities among service categories, to ensure consistency with locally identified needs, and to address how best to meet each priority.
Provider (or service provider)The agency that provides direct services to clients (and their families) or the recipient. A provider may receive funds as a recipient (such as under RWHAP Parts C and D) or through a contractual relationship with a recipient funded directly by RWHAP. Also known as subrecipient.
PSRAPriority Setting and Resource Allocation, a report that describes the priorities for the allocation of funds within the Newark EMA, how best to meet each priority, and additional recommendations for the recipient to consider in the allocation of funds under a grant.
(PSS)PsychosocialSupport ServicesPsychosocial Support Services, the service category in the Newark EMA that provides group or individual support and counseling services to assist HRSA RWHAP-eligible PLWH to address behavioral and physical health concerns.
PWIDPeople who inject drugs

 

QAQuality Assurance
QCQuality Control
QIQuality Improvement
QMQuality Management


RECResearch Evaluation Committee, the Planning Council committee responsible for gathering and analyzing data for the development, implementation, and continual improvement of the Ryan White Health Care System in the Newark EMA.
RecipientThe Ryan White Unit of the Newark Department of Health and Community Wellness (DHCW) that administers Part A funds for the Newark EMA which includes the counties of Essex, Morris, Union, Morris, Sussex, and Warren.
ReflectivenessThe extent to which the demographics of the planning body's membership look like the demographics of the epidemic in the service area.
Resource AllocationThe Part A planning council responsibility to assign Ryan White HIV/AIDS Program amounts or percentages to established priorities across specific service categories, geographic areas, populations, or subpopulations.
Resource InventoryAn inventory of the financial resources available in a jurisdiction to meet the HIV prevention, care, and treatment needs of its population as well as resource gaps.
RFPRequest For Proposals
Risk BehaviorAny behavior, such as unprotected sex, that puts an individual at risk for becoming infected with HIV.
Roberts’ RulesRobert’s Rules of Order, guidelines for conducting/participating in public meetings
RSRRyan White Services Report, data collection and reporting system for reporting information on programs and clients served (Client Level Data).
RWHAPHRSA's Ryan White HIV/AIDS Program
RWURyan White Unit, also known as the recipient’s office of Ryan White Part A funding for the Newark EMA.


SAMHSASubstance Abuse and Mental Health Service Administration, federal agency within HHS that administers programs in substance abuse and mental health.
SCSNStatewide Coordinated Statement of Need, the process of identifying the needs of persons at risk for HIV infection and people with HIV (those receiving care and those not receiving care); identifying current resources available to meet those needs, and determining what gaps in HIV prevention and care services exist
SDHSocial Determinants of Health
SeroconversionMoving from HIV-negative to HIV-positive after infection
SeroprevalenceThe number of HIV-positive people in a given population per 100,000 persons tested
SNAPSupplemental Nutritional Assistance Program
SOPStandard Operating Procedures
SPNSSpecial Projects of National Significance, the part of the Ryan White HIV/AIDS Program under Part F that funds demonstration and evaluation of innovative models of care delivery for hard-to-reach populations.
SSSupport Staff, Newark EMA Planning Council Support Staff
SSDISocial Security Disability Insurance
STDSexually Transmitted Disease, such as syphilis, gonorrhea, and HIV
Strategic Planning The process of directing resources and interventions in the fight against HIV/AIDS
Substance Use Outpatient CareSubstance Use Outpatient Care, the service category in the Newark EMA that provides outpatient services for the treatment of drug or alcohol use disorders.
Substance Use Services (Residential) Substance Abuse Services (residential), the service category in the Newark EMA that  provides for the treatment of drug or alcohol use disorders in a residential setting to include screening, assessment, diagnosis, and treatment of substance use disorder.
Subrecipient Agencies that receive Ryan White HIV/AIDS Program funds from a recipient and is accountable to the recipient for the use of the funds provided.
SurveillanceOngoing monitoring of the spread of a disease to detect changes in trend or distribution of disease.


T  

TATechnical Assistance
Target PopulationA group, community, or population to be reached by a certain intervention
TBTuberculosis
TGATransitional Grant Areas
TransgenderA general term for any person who adopts a gender identity different from their assigned sex
TSR/TIDUTransgender at Sexual Risk/Transgender Injection Drug User, a behavioral risk group


U 

U=UUndetectable equals Untransmittable, people living with HIV who have an undetectable level of virus in their blood due to treatment unable to transmit the virus to others.
UNAIDSJoint United Nations Programme on HIV/AIDS
Unmet NeedThe unmet need for primary health services among individuals who know their HIV status but are not receiving primary health care.
USPSTF U.S. Preventive Services Task Force
UWGUCUnited Way of Greater Union County

 

VA Department of Veterans Affairs
VLIn relation to HIV, the quantity of HIV RNA in the blood. Viral load is used as a predictor of disease progression. Viral load test results are expressed as the number of copies per milliliter of blood plasma.
VLSViral Load Suppression is defined as having less than 200 copies of HIV per milliliter of blood.


WHOWorld Health Organization
WICYWomen, Infants, Children & Youth